Prolonged services for office and outpatient visits

July 31st, 2009 - Codapedia Editor
Categories:   Evaluation & Management (E/M)   Medicare   Medicare Claims Processing Manual   Primary Care|Family Care  
0 Votes - Sign in to vote or comment.

This is an article describing using prolonged services codes in an office setting.  There is a separate article in Codapedia about using prolonged services codes in an inpatient setting.  There is an article describing using non-face-to-face codes, as well.

Prolonged services codes are add-on codes.  They are used in addition to another CPT® code.  The outpatient prolonged services for face-to-face services are 99354 and 99355.  See the CPT® book for the complete descriptions of these codes.  These codes may be used with:

99201--99215: New or established patient visits

99241--99245: Outpatient consults

99324--99337:  Domiciliary services

99341--99350:  Home services

90809 and 90815: Two psychiatric services, with typical times of 75-80 minutes

The prolonged services codes may not be used in conjunction with any other CPT® codes.

In order to use these codes, the physician or Non-Physician Practitioner must spend thirty minutes more time with the patient than the typical time for the service being performed.  That is, if the service would be coded as a 99213 based on the three key components, (typical time=15 minutes) and the physician or NPP spent 45 minutes with the patient, the provider could bill 99213 and 99354.  This makes it difficult for providers: the typical time for each visit is different, and thus the threshold time to use the prolonged services codes is different.  The chart in the CPT® book is confusing, but there is a pdf file attached thatt shows the typical times and the threshold times for prolonged services.  Also, the CMS Claims Processing Manual has an easy chart to use.

Select the base code based on the level of history, exam and MDM.  Then, if the threshold time for prolonged care is met, add on the prolonged services code.

Document time in the medical record.  Although CPT® is not this specific, the Medicare Manual says this:

The start and end times of the visit shall be documented in the medical record along with the date of service.

Remember, only the provider time counts, not staff time.  See the article in Codapedia entitled, "I had a wheezer in the office, can I bill a 99215."  The time the patient is in the office does not determine prolonged services, only the time of the billing provider.

E/M services in which the entire visit is spent in counseling

If the entire visit was spent in counseling (and not in history and exam, but all discussion of the patient's medical problems, alternatives for treatment, importance of compliance, etc.) then first select the code based on the total time.  That is, do not use a low level code and add prolonged services to it for a visit that is totally discussion.  In that case, use time to select the appropriate CPT® code, until the highest level of code is reached in that category.  Then, use a prolonged services code ony if the threshold time for the highest visit plus thirty minutes is met.

Here's an example.  A patient presents to an Oncologist's office for a follow up to a recent hospitalization.  During the hospitalization, the patient's cancer was diagnosed, and all of the work up was performed.  The physician now has those results and the physician and patient has an appointment to discuss the treatment options.  It is an established patient visit.  The physician spends 60 minutes with the patient in this discussion, all face-to-face time.  The physician should bill 99215, which as a typical time of 40 minutes, not 99213 and 99354 (typical time 15 plus 30), not 99214 (typical time 24 plus 30).  Why?  Because for visits that are only counseling, the Medicare Manual states this:

In those evaluation and management services in which the code level is selected based on time, prolonged services may only be reported with the highest code level in that family of codes as the companion code.

If in our example above the physician had spent 75 minutes with the patient, the physician could have billed 99215 adn 99354.

Key points:

###

Questions, comments?

If you have questions or comments about this article please contact us.  Comments that provide additional related information may be added here by our Editors.


Latest articles:  (any category)

Why is HIPAA So Important?
October 11th, 2019 - Namas
Why is HIPAA So Important? Some may think that what they do to protect patient information may be a bit extreme. Others in specialty medical fields and research understand its importance a little more. Most of that importance lies in the information being protected. Every patient has a unique set of ...
Eliminating Consultation Codes?
October 10th, 2019 - Chris Woolstenhulme, QCC, CMCS, CPC, CMRS
There are a few payers that have joined with CMS in discontinuing payment for consultation codes. Most recently, Cigna stated that, as of October 19, 2019, they will implement a new policy to deny the following consultation codes: 99241, 99242, 99243, 99244, 99245, 99251, 99252, 99253, 99254 and 99255. United Healthcare announced they ...
Hypertension & ICD-10
October 7th, 2019 - Raquel Shumway
Hypertensive Diseases and ICD-10. Helps and examples for these codes.
CMS and HHS Tighten Enrollment Rules and Increase Penalties
October 1st, 2019 - Wyn Staheli, Director of Research
This ruling impacts what providers and suppliers are required to disclose to be considered eligible to participate in Medicare, Medicaid, and Children's Health Insurance Program (CHIP). The original proposed rule came out in 2016 and this final rule will go into effect on November 4, 2019. There have been known problems ...
Federal Workers Compensation Information
October 1st, 2019 - Wyn Staheli, Director of Research
When federal employees sustain work-related injuries, it does not go through state workers compensation insurance. You must be an enrolled provider to provide services or supplies. The following are some recommended links for additional information about this program. Division of Federal Employees' Compensation (DFEC) website Division of Federal Employees' Compensation (DFEC) provider ...
2020 Official ICD-10-CM Coding Guideline Changes Are Here!
October 1st, 2019 - Wyn Staheli, Director of Research
It’s that time of year for offices to get ready for the ICD-10-CM code revisions. As part of that process, it’s also good to know what is going on with the ICD-10-CM Official Guidelines for Coding and Reporting. In the examples listed below, strikeout text is deleted and highlighted text ...
The New ICD-10-CM Code Updates Are Here — Are You Ready?
October 1st, 2019 - Aimee Wilcox, CPMA, CCS-P, CST, MA, MT, Director of Content
Chapter 1: Certain Infectious and Parasitic Diseases (A00-B99) A small revision in the description changed[STEC] to (STEC) for B96.21, B96.22, B96.23. Remember, in the instructional guidelines, ( ) parentheses enclose supplementary words not included in the description (or not) and [ ] brackets enclose synonyms, alternative wording, or explanatory phrases. Chapter 2: ...



About Codapedia by InnoviHealth Systems Contact Us Terms of Use Privacy Policy Advertise with Us

Codapedia™ by InnoviHealth Systems™ - 62 E 300 North, Spanish Fork, UT 84660 - Phone 801-770-4203 (9-5 Mountain) - Fax (801) 770-4428

Copyright © 2009-2019 Find A Code, LLC - CPT® copyright American Medical Association